Excavation job management software helps dirt work contractors track every job from initial estimate through completion — scheduling, equipment, costs, photos, and billing in one system. ThePocketBoss replaces the spreadsheets, group texts, and guesswork with a single system built for excavation contractors. Goes beyond basic contractor job management with features designed for multi-site dirt work operations.
Dirt work and grading jobs are not quick service calls. They run for weeks, involve heavy equipment, change scope mid-project, and require documentation at every stage. Manage the full lifecycle from bidding through crew scheduling to final invoicing.
Track every excavation job from the initial estimate through final invoice. See the full lifecycle — bid, approval, scheduling, field work, billing, payment — in one place. No more piecing together job status from emails, texts, and memory.
Know your real costs on every job. Track operator hours, equipment time, material deliveries, and fuel usage against the original estimate. See whether you are making money or losing it before the job is finished, not after.
Attach photos to every stage of the job — site conditions before you start, progress during grading, and final grade when you finish. Photos are organized by job and phase, not lost in someone's camera roll.
Give GCs and property owners a portal to check job status, view photos, and access invoices without calling you. Reduce the constant "when will you be done?" calls by giving clients self-service access to their project.
When scope changes mid-job, document the change, get approval, and track the cost impact all in one place. Change orders are tied to the job record so nothing gets lost and every dollar is accounted for.
See your actual profit on every completed job — revenue minus labor, equipment, materials, fuel, and sub costs. Identify which job types are most profitable and which clients generate the best margins for your business.
Job management connects everything. Start with accurate excavation estimates, coordinate with multi-site crew scheduling, and close out with progress invoicing. Check your numbers with the contractor profit calculator at every stage.
Managing grading and site prep jobs with spreadsheets, texts, and memory works until it doesn't. Here are the problems that cost land clearing and excavation contractors time and money every week.
The problem: You have a grading job in phase two, a site prep waiting on permits, a demolition that just started, and two more jobs in the bidding stage. Keeping track of where each job stands means checking texts, emails, and your own memory. Things slip through the cracks and you do not find out until a client calls asking why nothing is happening.
How ThePocketBoss helps: ThePocketBoss gives you a job dashboard showing every active project and its current status. See at a glance which jobs need attention, which are on track, and which are waiting on something. One screen replaces the mental gymnastics of tracking everything in your head.
The problem: You bid a grading job at $15,000. Three weeks later it is done, and when you add up the labor, equipment, fuel, and materials, you barely broke even. You had no idea costs were running over during the job because you only do the math after the invoice is paid.
How ThePocketBoss helps: Track costs as they happen — log operator hours, equipment time, material deliveries, and fuel usage throughout the job. ThePocketBoss shows your running costs against the original bid so you can spot problems early and adjust before a profitable job turns into a loss.
The problem: Your foreman took progress photos on his phone. You took site condition photos on yours. The operator snapped a picture of the utility line they found. Those photos are scattered across three camera rolls, mixed with personal photos, and impossible to find when the GC asks for documentation.
How ThePocketBoss helps: Every job has a photo section organized by phase. Crew members upload photos directly to the job record from their phone. When the GC needs documentation, you pull up the job and every photo is right there — organized, timestamped, and linked to the right project.
The problem: The GC calls and asks you to add a drainage swale that was not in the original scope. You agree over the phone and do the work. Two weeks later, you try to bill for it and the GC says they never approved extra charges. No documentation means no leverage.
How ThePocketBoss helps: Document every change order in the system with a description, cost, and approval status. The change order is tied to the job record with a timestamp. When it comes time to invoice, the documentation is already there. No more he-said-she-said on scope changes.
The problem: The property owner calls every other day asking when you will be done. The GC wants progress photos emailed weekly. The project manager wants a status update before every meeting. You spend hours per week just answering questions about job progress.
How ThePocketBoss helps: Give clients access to the customer portal where they can check job status, view progress photos, and see upcoming milestones on their own. Automatic notifications go out when status changes. Clients stay informed without you picking up the phone.
The problem: You finished 40 jobs last year. Some made great money, some barely broke even, and you suspect a few actually lost money. But you do not have the numbers to know which ones or why. You keep bidding the same way and hoping for the best.
How ThePocketBoss helps: Every completed job shows actual profit — revenue minus all tracked costs. Over time, you see which job types, clients, and project sizes are most profitable. Use real data to decide which work to pursue and how to price your bids.
Every feature included for $19.99/month. No per-job fees, no user limits, no contracts.
Common questions from dirt work contractors about tracking jobs and costs with ThePocketBoss.
Every job moves through stages — from estimate to active work to completed. You see all your jobs on one dashboard with their current status, assigned crews, and upcoming milestones. Click into any job to see the full history including estimates, invoices, photos, notes, change orders, and cost tracking.
Yes. Log labor hours, equipment time, material costs, and fuel usage as the job progresses. ThePocketBoss shows your running actual costs against the original estimate so you can see whether you are on budget, over, or under. This lets you catch cost overruns early instead of discovering them after the job is done.
Every job has a photo section. Upload photos from your phone directly to the job record. Organize by phase — site conditions, progress, and completion. Photos are timestamped and linked to the job so you can find them instantly when a client, GC, or inspector needs documentation.
Create a change order directly on the job record with a description, cost, and approval status. The change order is tracked as part of the job history and can be added to invoices as a line item. This creates a clear documentation trail from the moment the scope changes through billing.
Yes. The customer portal gives GCs and property owners access to their project status, progress photos, invoices, and upcoming milestones. Automatic notifications go out when the job status changes. Clients stay informed on their own schedule instead of calling you for updates.
ThePocketBoss is mobile-first — it works on any phone or tablet browser. Upload photos from the field, log costs from the job site, update job status between sites. No app download needed. Add it to your home screen for quick access.
Complete business management for dirt work
Project management tools for construction
Bid accurately on grading and site prep
Progress billing and online payments
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Calculate your real margins per job
Stop tracking jobs in your head and spreadsheets. ThePocketBoss gives you one system for scheduling, costs, photos, change orders, and billing on every project.
$19.99/month - All features included - No contracts - Cancel anytime