Pocket Boss separates two useful workflows: Jobs group a crew's visits, milestones, photos, notes, time, status, and one invoice; Projects add budgets, expenses, subcontractor costs, change orders, profitability, and multiple invoices. Choose the lighter or heavier record based on the work, then connect it with scheduling and customer management for excavation contractors. Learn more about the shared contractor job management features used across trades.
Dirt work and grading jobs are not quick service calls. They run for weeks, involve heavy equipment, change scope mid-project, and require documentation at every stage. Manage the full lifecycle from bidding through crew scheduling to final invoicing.
Group the customer, default crew, every site visit, milestones, photos, Job Log, tracked hours, and one invoice under a single Job.
Compare the project budget with recorded labor, expenses, subcontractor costs, and invoices. Equipment, fuel, or material costs can be included when your team enters them as project expenses or estimate line items.
Upload site-condition, progress, and completion photos to the project record. Use captions, notes, or milestones to describe the phase rather than relying on scattered camera rolls.
Keep project photos, notes, estimates, invoices, and milestones organized so your team can send a clear update without rebuilding the story from texts and camera rolls.
Use a Project when you need budgets, expenses, subcontractor costs, change orders, profitability, and multiple invoices rather than the leaner one-invoice Job workflow.
Review revenue against the labor, expenses, and subcontractor costs entered on a project. The result is only as complete as the costs your team records.
Job management connects everything. Start with accurate excavation estimates, coordinate with multi-site crew scheduling, and close out with progress invoicing. Check your numbers with the contractor profit calculator at every stage.
Managing grading and site prep jobs with spreadsheets, texts, and memory works until it doesn't. Here are the problems that cost land clearing and excavation contractors time and money every week.
The problem: You have a grading job in phase two, a site prep waiting on permits, a demolition that just started, and two more jobs in the bidding stage. Keeping track of where each job stands means checking texts, emails, and your own memory. Things slip through the cracks and you do not find out until a client calls asking why nothing is happening.
How ThePocketBoss helps: ThePocketBoss gives you a job dashboard showing every active project and its current status. See at a glance which jobs need attention, which are on track, and which are waiting on something. One screen replaces the mental gymnastics of tracking everything in your head.
The problem: A project can look healthy until labor, receipts, subcontractor bills, and other expenses are finally gathered after completion.
How ThePocketBoss helps: Record labor and project expenses as they occur, including equipment, fuel, or materials when applicable. Compare the entered costs with the project budget and linked invoices during the work.
The problem: Your foreman took progress photos on his phone. You took site condition photos on yours. The operator snapped a picture of the utility line they found. Those photos are scattered across three camera rolls, mixed with personal photos, and impossible to find when the GC asks for documentation.
How ThePocketBoss helps: Upload photos to the project or job record from the field. Add captions or notes for site conditions, progress, utility conflicts, and completion so the context stays with the image.
The problem: The GC calls and asks you to add a drainage swale that was not in the original scope. You agree over the phone and do the work. Two weeks later, you try to bill for it and the GC says they never approved extra charges. No documentation means no leverage.
How ThePocketBoss helps: Document every change order in the system with a description, cost, and approval status. The change order is tied to the job record with a timestamp. When it comes time to invoice, the documentation is already there. No more he-said-she-said on scope changes.
The problem: The property owner calls every other day asking when you will be done. The GC wants progress photos emailed weekly. The project manager wants a status update before every meeting. You spend hours per week just answering questions about job progress.
How ThePocketBoss helps: Keep milestones, photos, notes, estimates, and invoices in one project record, then send the relevant update or document to the client. Pocket Boss does not automatically publish project status and progress photos to a live client dashboard.
The problem: Without a consistent record of project revenue, labor, expenses, and subcontractor costs, it is difficult to compare completed work.
How ThePocketBoss helps: Review the profitability view for projects where costs and revenue were recorded. Use that history as one input to future estimating, with the understanding that missing costs will affect the result.
Jobs and the job timer start with Solo for one user, from $19.99/month. Crew assignments and project costing start with Essentials. User limits and included features vary by plan; compare the plans for your operation.
Common questions from dirt work contractors about tracking jobs and costs with ThePocketBoss.
Use a Job for crew-focused work that spans one or more visits and needs one invoice. Use a Project for construction work that needs budgets, expenses, subcontractor costs, change orders, profitability, and multiple invoices.
For project work, compare the budget with recorded labor, expenses, subcontractor costs, and invoices. Equipment, material, or fuel costs must be entered as line items or project expenses; Pocket Boss does not capture machine hours or fuel consumption automatically.
Upload photos from a phone to the project or job record. Use captions, notes, or milestones to label site conditions, progress, and completion; photos are not automatically sorted into construction phases.
Change orders belong to the Project workflow, not the leaner Jobs record. Create the change order with its description and price, request approval, and review the approved change during project billing.
Pocket Boss can keep project details and client-facing documents organized, but it does not automatically publish project status, photos, and milestones to a live customer project dashboard. Send the relevant update or document from your team's workflow.
PocketBoss has native iOS and Android apps and also works in a browser. Team members can use supported assigned work, notes, photos, time, expenses, and records in the field. Offline coverage varies by record and action, so test the exact workflow your crew needs.
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Stop tracking jobs in your head and spreadsheets. ThePocketBoss gives you one system for scheduling, costs, photos, change orders, and billing on every project.
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