Excavation invoicing software helps dirt work contractors create professional invoices, collect deposits, bill by project phase, and get paid without chasing checks. ThePocketBoss handles progress billing, change orders, and online payment collection so you can focus on the work, not the paperwork. Built specifically for excavation contractors who need more than a basic invoicing tool.
Grading and site prep jobs run for weeks, involve heavy equipment, and change scope mid-project. Your invoicing software should handle all of that without making you do extra work. Convert your excavation estimates to invoices with one click and track profitability with the contractor profit calculator.
Bill by project phase — deposit, milestone, and final invoice. Excavation jobs run weeks or months, and you should not wait until completion to get paid. Set up progress billing that matches how dirt work actually gets done.
When the scope changes mid-job, document it and bill for it. Add change order line items to invoices with descriptions that show exactly what changed and why. Stop eating costs because you forgot to bill for extra work.
Break out equipment usage, fuel surcharges, and material costs as separate line items. GCs and property owners want to see where their money goes. Professional itemization builds trust and justifies your pricing.
Send invoices that look like they came from a real business, not a text message. Your logo, your branding, detailed line items, and professional formatting. Compete with larger excavation companies on presentation.
Send payment links with every invoice. Clients pay by credit card or bank transfer without you chasing checks. Get paid in days instead of weeks, and stop driving across town to pick up payments.
See every outstanding invoice at a glance — who owes what, how long it has been outstanding, and which invoices are overdue. Stop guessing about your cash position and know exactly what money is coming in.
Invoicing works best when your estimates are already in the system. Build bids with excavation estimating software and convert them to invoices with one click. Verify your margins using the contractor profit calculator before sending any invoice. Track the full job lifecycle with excavation job management.
Getting paid should not be harder than doing the grading and site prep work. Here are the billing problems excavation contractors deal with every week.
The problem: GCs pay on Net-30 terms, sometimes Net-60. Your fuel bill, equipment payments, and payroll do not wait 30 days. You are financing the GC's project with your own cash flow, and one slow-paying GC can put your whole operation at risk.
How ThePocketBoss helps: ThePocketBoss tracks every outstanding invoice with aging reports so you know exactly who owes what and for how long. Automatic payment reminders go out on schedule so you are not the one chasing. Collect deposits upfront on new projects to protect your cash flow.
The problem: You are three weeks into a grading job. You billed the deposit and one progress payment, but you cannot remember exactly what has been invoiced and what is still outstanding. You end up under-billing or sending duplicate invoices.
How ThePocketBoss helps: Every invoice is linked to its job. See the complete billing history for any project — what has been invoiced, what has been paid, and what is still owed. Progress billing tracks each phase so you always know where you stand financially on every job.
The problem: The GC asked you to dig an extra trench. You did it, but it never made it onto an invoice. By the time you realize it, the job is done and it is awkward to go back and bill for work completed weeks ago. Those missed change orders add up to thousands per year.
How ThePocketBoss helps: Document change orders as they happen and add them directly to the next progress invoice. Change order line items show exactly what was added, why, and the cost. Nothing falls through the cracks because the billing is tied to the job record.
The problem: You finished the job two weeks ago. The client said the check is in the mail. It is not. Now you are spending your evenings making phone calls and sending reminder texts instead of running your business. Some clients need three or four follow-ups before they pay.
How ThePocketBoss helps: Automatic payment reminders go out on the schedule you set — 7 days, 14 days, overdue. Payment links let clients pay by card instantly instead of writing and mailing a check. You spend zero time chasing because the system does it for you.
The problem: You are handing GCs a handwritten invoice or a basic spreadsheet printout. Meanwhile, the other subs are sending professional, itemized invoices with their company branding. Your invoices get lost in the pile or questioned because they lack detail.
How ThePocketBoss helps: Send professional PDF invoices with your logo, detailed line items for labor, equipment, materials, and fuel, and clear payment terms. GCs process your invoices faster because they have the detail and documentation they need.
The problem: You know money is owed to you, but you do not have a clear picture of how much, from whom, or how overdue it is. You cannot make informed decisions about taking on new work or buying equipment because you do not know your actual cash position.
How ThePocketBoss helps: The accounts receivable dashboard shows every outstanding invoice, organized by age and client. See your total receivables, identify slow payers, and make business decisions based on real numbers instead of guesses.
Every feature included for $19.99/month. No per-invoice fees, no transaction limits, no contracts.
Common questions from dirt work contractors about billing and getting paid with ThePocketBoss.
You set up invoicing milestones for each project — typically a deposit, one or more progress payments tied to job phases, and a final invoice. As each phase completes, you generate the next invoice with line items for the work completed. The system tracks what has been billed and paid on every job so you always know where you stand.
Yes. When scope changes mid-job, add change order line items to your next progress invoice. Each change order includes a description of the added work, the reason for the change, and the cost. This creates a clear paper trail that protects you and keeps the billing transparent for the client.
Every invoice includes a payment link. Clients click the link and pay by credit card or bank transfer. You get paid in days instead of waiting for checks. Payment reminders go out automatically so you do not have to chase. Payments are recorded against the invoice automatically.
Yes. Set payment terms per client — Net-15, Net-30, Net-60, or custom. The system tracks due dates, sends reminders based on your terms, and flags overdue invoices. Aging reports show you exactly which GCs are slow to pay so you can adjust your approach.
Yes. Set up automatic reminders at whatever intervals work for your business — before due date, on due date, and after overdue. Reminders go out via email and SMS with a direct payment link. Most contractors see faster payments simply because clients get consistent, professional follow-up.
Yes. When a client approves an estimate, convert it to an invoice with one click. All line items, descriptions, and pricing carry over. For progress billing, you can create partial invoices from the original estimate as each phase completes.
Complete business management for dirt work
General invoicing tools for all trades
Bid accurately on grading and site prep jobs
Accept cards and bank transfers online
Compare top tools for excavation businesses
Stop chasing checks and get paid on time
Stop chasing checks and under-billing change orders. ThePocketBoss handles progress billing, payment reminders, and online payments so you get paid for every dollar you earn.
$19.99/month - All features included - No contracts - Cancel anytime