Stop double-booking. Stop forgetting appointments. Stop wasting time on the phone. PocketBoss scheduling software organizes your entire operation in one visual calendar.
$19.99/month. No contracts. Set up in minutes.
Double-booked jobs
Angry customers, lost reputation, scrambling to reschedule
→ Visual calendar prevents conflicts automatically
Forgotten appointments
No-shows, wasted drive time, lost revenue
→ Automatic reminders for you and customers
Inefficient routing
Extra fuel costs, fewer jobs per day, tired crews
→ Map view shows optimal daily routes
Paper calendars
Can't access from field, no team visibility, easy to lose
→ Cloud-based access from any device
Poor communication
Crew shows up wrong time, customer not ready, confusion
→ Real-time updates for everyone
No customer visibility
Constant "when are you coming?" calls
→ Customers see appointment status live
Lost Revenue
No-shows, gaps in schedule, inefficient routing
Wasted Time
Phone tag, manual scheduling, finding conflicts
Damaged Reputation
Late arrivals, missed appointments, poor communication
PocketBoss scheduling isn't just a calendar. It's a complete system that coordinates your team, routes, customers, and jobs in perfect harmony.
Move jobs around with simple drag and drop. See your whole week at a glance. Color-code by job type or crew.
✓ Schedule changes in seconds, not minutes
Book jobs from the field. Check availability instantly. Update schedule between appointments.
✓ Never miss an opportunity to book
SMS and email reminders for customers. Morning brief for your crew. No more forgotten appointments.
✓ Dramatically reduce no-shows
See all crew members' schedules. Assign jobs to available workers. Track who's doing what, when.
✓ Optimize crew utilization
Let customers pick available time slots. Reduce back-and-forth calls. Appointments auto-confirm.
✓ Fill your calendar while you sleep
Map view of daily jobs. Minimize drive time. Group nearby appointments. Save on fuel costs.
✓ Fit more profitable jobs per day
Check Today\'s Schedule
See all jobs, crews, and routes on one screen. Weather alerts if rain affects outdoor work.
Crew Gets Notifications
Each worker sees their jobs, addresses, and customer notes. No morning meeting needed.
Customers Get Reminders
Automatic SMS: "Your appointment is today between 2-4 PM." Reduces no-shows dramatically.
Real-Time Updates
Job running long? Drag next appointment to later time. Customer and crew notified instantly.
Book on the Spot
Customer wants service? Check availability and book immediately from your phone.
Track Progress
Mark jobs complete as you go. Office sees progress. Invoices ready when you return.
Zero
Double bookings
Fewer
No-shows
More
Jobs per day
Happy
Customers
| Task | PocketBoss | Paper/Whiteboard |
|---|---|---|
| View full schedule | Anywhere, anytime | Only at office |
| Book new job | 30 seconds | 5+ minutes |
| Reschedule appointment | Drag and drop | Erase and rewrite |
| Check crew availability | Instant visibility | Phone calls |
| Customer reminders | ✓ Automatic | Manual calls |
| Prevent double-booking | ✓ Impossible | Happens often |
| Share with team | ✓ Real-time sync | Copy calendar |
| Route planning | ✓ Map view | Guesswork |
| Recurring jobs | ✓ Auto-schedule | Manual entry |
| Job history | ✓ Always available | Dig through papers |
| Weather integration | ✓ Built-in | Check separately |
| Customer portal | ✓ See appointments | Call for info |
| Time tracking | ✓ Automatic | Paper timesheets |
| Capacity planning | ✓ Visual insights | Best guess |
| Mobile access | ✓ Full features | Not possible |
Service calls, maintenance visits, installation projects, emergency dispatch
Emergency calls, routine service, large projects, recurring maintenance
Service upgrades, troubleshooting, new construction, inspection scheduling
Estimates, installations, repairs, weather-dependent rescheduling
Weekly maintenance, seasonal services, project work, crew routing
Multi-phase projects, subcontractor coordination, site visits, inspections
Mixed services, small jobs, recurring customers, flexible scheduling
Recurring appointments, team assignments, route optimization, special requests
Automatic SMS and email reminders. Customers never forget. Include your contact info and job details.
Running late? Customer gets notified automatically. No more "where are you?" calls.
Let customers book appointments online. They pick available slots. You approve or adjust.
Access complete history of past appointments. Know what was done, when, and what's needed next.
"Love getting reminders the day before. I can plan my day around the appointment."
"The text when they're on the way is perfect. No more waiting around wondering."
"Being able to book online instead of playing phone tag saves so much time."
Most contractors are scheduling jobs within 5 minutes of signing up. Import existing appointments or start fresh. The interface is intuitive - if you can use a smartphone, you can use PocketBoss scheduling.
Yes. Add unlimited team members at no extra cost. Each person sees their assignments, or give them access to see everything. Updates sync instantly across all devices. No more morning meetings to review the day's jobs.
Set up weekly, monthly, or custom recurring schedules once. PocketBoss automatically creates future appointments. Perfect for maintenance contracts, regular service calls, or repeat customers.
Set your preferred reminder schedule (usually 24 hours and 2 hours before). Customers get automatic SMS or email reminders with appointment details. You can customize the message and timing. Dramatically reduces no-shows.
Absolutely. Color-code by job type (service, installation, maintenance), priority (emergency, routine), crew, or any system that works for you. See at a glance what kind of day you have ahead.
Drag the appointment to a new time slot. Customer and assigned crew get notified automatically. No phone calls, no confusion. Weather delays? Reschedule multiple jobs quickly with bulk actions.
View your schedule offline. Changes sync when you reconnect. Perfect for areas with poor cell coverage. Never lose access to your appointment information.
Yes, if you want them to. Share your booking link. Customers see available slots based on your rules. You can approve bookings or auto-confirm. Reduce back-and-forth calls and fill gaps in your schedule.
Map view shows all daily appointments. Optimize route to minimize drive time. Group nearby jobs together. Save hours of windshield time and fuel costs each week.
Preventing just one missed appointment pays for months of PocketBoss. Most contractors save hours weekly on scheduling tasks, reduce no-shows significantly, and fit more jobs per day. Plus you get invoicing, estimates, payments, and everything else included.
For just $19.99/month, transform your chaotic scheduling into a smooth operation that practically runs itself.
Join thousands of contractors who run organized, profitable businesses with PocketBoss scheduling software. Set up your calendar in minutes and see the difference today.
$19.99/month. No contracts. Cancel anytime.
Written by Blake McAmis, Founder of PocketBoss
Spent too many years with paper calendars and double-bookings. Built PocketBoss to bring sanity to contractor scheduling.
Connect on LinkedIn