Excavation scheduling software helps dirt work contractors manage crews, equipment, and timelines across multiple active job sites. ThePocketBoss gives you one calendar for every site, every crew, and every machine — so you stop managing your schedule through group texts and start running it from one system built for excavation contractors. Works alongside your contractor scheduling workflow with features designed for dirt work.
Excavation and grading is not a one-site-at-a-time business. You need scheduling that handles the reality of multiple crews, machines, and job sites running simultaneously. Use your contractor profit calculator to verify margins before committing crews to a new site.
Create a Job for multi-visit field work, add a visit for each mobilization or workday, and assign the employees responsible. Visits appear on Scheduling and Dispatch while staying grouped under the Job.
List the excavator, loader, hauler, or attachment needed in the appointment notes and review Garage records separately. The schedule does not reserve business equipment or detect double-bookings automatically.
Move affected appointments on the calendar and record the weather delay in the job notes. Review downstream crew, equipment, and subcontractor dates before confirming the revised plan.
Add subcontractor visits or milestones to the project schedule and keep the expected scope and contact details in notes for your team.
Review employee calendars before assigning operators and laborers. Keep certification or equipment-qualification details in employee or job notes and make the assignment manually.
Use appointment confirmations and reminders for scheduled visits. Project-status, weather-delay, and en-route updates still require your team to communicate the change.
Scheduling is just one piece. Build accurate bids with excavation estimating software, track every job end-to-end with excavation job management, and offer eligible online payment methods with progress invoicing built for dirt work. See how it all connects on the main excavation software page.
Grading and site prep scheduling is harder than most trades because you are managing heavy equipment, weather-dependent timelines, and multiple active sites at once.
The problem: You have three grading jobs, a site prep, and a demolition all running at the same time. Keeping track of which crew is where and what needs to happen tomorrow at each site means constant phone calls, texts, and sticky notes that get lost.
How ThePocketBoss helps: Use one calendar for site appointments and employee assignments. Open the linked job for its status and notes, and keep equipment requirements in the appointment details.
The problem: Your excavator is supposed to be at the Johnson site on Tuesday, but the Smith job ran long and now you are double-booked. You do not find out until the morning when two foremen are both expecting the same machine.
How ThePocketBoss helps: List required machines in appointment notes and compare the calendar with Garage records before confirming the plan. Pocket Boss does not reserve equipment or flag equipment conflicts automatically.
The problem: Three days of rain pushes one job back, which pushes the equipment move to the next job, which delays the sub who was supposed to start Friday. By the time you sort it all out, you have missed deadlines and frustrated clients.
How ThePocketBoss helps: Move the affected appointments and add a weather-delay note, then review dependent visits and contact the affected crew, subcontractors, and clients. Changes do not cascade across projects automatically.
The problem: The concrete sub was supposed to pour footings on Wednesday. They never showed and never called. Now your crew has nothing to do at that site and the entire timeline is off.
How ThePocketBoss helps: Add the expected subcontractor visit as an appointment or milestone and keep its scope and contact details with the project. Your team still confirms the date with the subcontractor.
The problem: The general contractor calls at 4pm and needs you on site two days earlier than planned. You have to scramble to move crews and equipment from another job, and you are not even sure if the right operators are available.
How ThePocketBoss helps: Review employee calendars, move the appointment, update the assigned crew, and check equipment requirements manually before confirming the revised date with the GC.
The problem: Your foreman thought the job started at 7am. The client expected 8am. The office told the crew to bring the mini excavator, but the job actually needs the full-size. Miscommunication wastes hours every week.
How ThePocketBoss helps: Give assigned team members the site address, start time, scope, access details, and equipment notes in the appointment. Use the available appointment reminders, and confirm unusual mobilization requirements directly.
Core platform in every plan, from $19.99/month. Seats from one user to 25, no per-job limits, no contracts.
Common questions from dirt work contractors about managing their schedule with ThePocketBoss.
Create a Job for each multi-visit scope and add scheduled visits for mobilization, workdays, inspections, or closeout. Visits appear on the calendar and Dispatch Board; the Job groups the default crew, milestones, photos, notes, hours, and status.
No. Pocket Boss has Garage records for company equipment, maintenance, service, fuel records, and employee assignment, but the scheduling calendar does not reserve machines or detect equipment conflicts. Put required equipment in the job notes and check availability manually.
Move the affected appointment and record the weather delay in the job notes. Crew, equipment, subcontractor, and downstream project dates do not cascade automatically, so review and communicate each affected change.
Add a subcontractor visit or milestone to the project schedule and keep the expected scope and contact details in the notes. Pocket Boss also stores subcontractor bids and accepted project costs, but your team still confirms subcontractor availability.
PocketBoss has native iOS and Android apps and also works in a browser. Foremen can check supported assigned work in the field, while the office can update the schedule. Offline coverage varies, so test the scheduling actions your crew needs without a connection.
Assigned employees can open their schedule and job details. Use the available appointment notifications and reminders, but communicate weather changes, equipment moves, and other critical revisions directly rather than assuming every stakeholder was notified.
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Why excavation contractors switch from Jobber
Stop managing your schedule through group texts and whiteboards. ThePocketBoss gives you one calendar for every site, every crew, and every machine.
From $19.99/month - Core platform in every plan - No contracts - Cancel anytime