Excavation scheduling software helps dirt work contractors manage crews, equipment, and timelines across multiple active job sites. ThePocketBoss gives you one calendar for every site, every crew, and every machine — so you stop managing your schedule through group texts and start running it from one system built for excavation contractors. Works alongside your contractor scheduling workflow with features designed for dirt work.
Excavation and grading is not a one-site-at-a-time business. You need scheduling that handles the reality of multiple crews, machines, and job sites running simultaneously. Use your contractor profit calculator to verify margins before committing crews to a new site.
Assign crews across multiple active job sites from one calendar. See who is where, what equipment they have, and when they can move to the next site. Stop managing schedules through group texts and phone calls.
Track which excavators, loaders, and haulers are assigned to which job site. Prevent equipment conflicts before they happen and know exactly when a machine becomes available for the next project.
When rain shuts down a site, reschedule the entire crew and equipment allocation in minutes. Cascade changes across affected jobs and notify everyone involved without making a dozen phone calls.
Schedule subcontractors alongside your own crews. Track when subs are expected on site, what work they are completing, and how their timeline affects your schedule. Keep GC timelines on track.
Know which operators and laborers are available on any given day. Track time off, certifications, and equipment qualifications so you always send the right crew to the right job.
Send automatic notifications when crews are scheduled, rescheduled, or en route. Keep GCs, property owners, and project managers informed without adding admin work to your plate.
Scheduling is just one piece. Build accurate bids with excavation estimating software, track every job end-to-end with excavation job management, and get paid faster with progress invoicing built for dirt work. See how it all connects on the main excavation software page.
Grading and site prep scheduling is harder than most trades because you are managing heavy equipment, weather-dependent timelines, and multiple active sites at once.
The problem: You have three grading jobs, a site prep, and a demolition all running at the same time. Keeping track of which crew is where and what needs to happen tomorrow at each site means constant phone calls, texts, and sticky notes that get lost.
How ThePocketBoss helps: ThePocketBoss gives you one calendar view across every active site. See all crew assignments, equipment locations, and job statuses at a glance. Plan tomorrow in minutes instead of spending your evening on the phone.
The problem: Your excavator is supposed to be at the Johnson site on Tuesday, but the Smith job ran long and now you are double-booked. You do not find out until the morning when two foremen are both expecting the same machine.
How ThePocketBoss helps: Equipment is tracked per job with clear availability windows. When you schedule a machine on one site, it is automatically blocked on others. Conflicts are flagged before they become morning-of emergencies.
The problem: Three days of rain pushes one job back, which pushes the equipment move to the next job, which delays the sub who was supposed to start Friday. By the time you sort it all out, you have missed deadlines and frustrated clients.
How ThePocketBoss helps: Reschedule an entire site with a few taps and watch the cascade update across related jobs. Notifications go out automatically to crews, subs, and clients. Everyone knows the new plan without you making a single phone call.
The problem: The concrete sub was supposed to pour footings on Wednesday. They never showed and never called. Now your crew has nothing to do at that site and the entire timeline is off.
How ThePocketBoss helps: Track sub schedules alongside your own crews. Set reminders for upcoming sub work and get early visibility into schedule gaps. When a sub falls behind, reschedule your crews to productive work instead of wasting a day.
The problem: The general contractor calls at 4pm and needs you on site two days earlier than planned. You have to scramble to move crews and equipment from another job, and you are not even sure if the right operators are available.
How ThePocketBoss helps: Check crew and equipment availability instantly. Reassign resources with drag-and-drop scheduling, send notifications to affected crews, and confirm with the GC in minutes instead of hours.
The problem: Your foreman thought the job started at 7am. The client expected 8am. The office told the crew to bring the mini excavator, but the job actually needs the full-size. Miscommunication wastes hours every week.
How ThePocketBoss helps: Every crew member sees their assignments with full details — site address, equipment needed, start time, job notes. Automatic reminders go out the night before. Everyone shows up at the right place with the right gear.
Every feature included for $19.99/month. No per-user fees, no per-job limits, no contracts.
Common questions from dirt work contractors about managing their schedule with ThePocketBoss.
ThePocketBoss shows all your active job sites on one calendar. You can assign crews and equipment to specific sites, see availability across locations, and move resources between jobs with drag-and-drop. Every assignment includes site address, equipment needed, and job details so crews always know where to go and what to bring.
Yes. Each piece of equipment can be assigned to a job site with specific dates. The system flags conflicts when two jobs need the same machine at the same time, so you can resolve scheduling issues before they become problems in the field.
When weather shuts down a site, you can reschedule the entire job — crew assignments, equipment allocations, and sub schedules — in a few taps. Notifications go out automatically to everyone affected so you do not spend your evening making phone calls.
Yes. Add subcontractors to your job schedule just like your own crews. Track their expected dates, what work they are handling, and how their timeline impacts yours. Set reminders for upcoming sub work so nothing falls through the cracks.
ThePocketBoss is mobile-first — it works on any phone or tablet browser without downloading an app. Foremen can check their schedule from the truck, and you can reassign crews from anywhere. Add it to your home screen for instant access.
When you create or update a schedule, notifications go out automatically via SMS and email. Crew members see their daily assignments with all details — site address, start time, equipment, and job notes. Automatic reminders go out the evening before so everyone shows up prepared.
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Stop managing your schedule through group texts and whiteboards. ThePocketBoss gives you one calendar for every site, every crew, and every machine.
$19.99/month - All features included - No contracts - Cancel anytime