Plumbing Invoicing SoftwareGet Paid Before You Leave the Job
Create plumbing invoices from the field, send eligible payment links, and track payment status. Payment approval and payout timing vary. $19.99/month, seats from one user (Solo) to 25 (Boss).
Billing Challenges Plumbers Face
Cash flow problems kill plumbing businesses. Fast, accurate invoicing fixes that.
Slow Payments
The problem: Mailing paper invoices or waiting until Friday to send a batch means you wait weeks to get paid for work already done.
Our solution: Invoice from the job site the moment work is complete. Payment links let customers pay instantly from their phone.
Chasing Unpaid Invoices
The problem: Manually tracking who owes what and following up with phone calls burns hours every week.
Our solution: Dashboard shows all outstanding invoices at a glance. Send payment reminders via email or text with one click.
Messy Estimate Handoffs
The problem: Re-typing estimate details into invoices wastes time and introduces errors that look unprofessional.
Our solution: One-click estimate-to-invoice conversion carries over every line item, price, and customer detail automatically.
Inconsistent Billing
The problem: Different technicians quoting different prices for the same service creates customer complaints and margin problems.
Our solution: Saved service items and pricing templates ensure consistent billing across your entire team.
Invoicing Features Built for Plumbers
Invoice From the Job Site
Build and send professional invoices from your phone the moment the job is done. No more end-of-week invoice batches.
Online Payment Links
Send an eligible Stripe card or ACH payment link. Payment availability, fees, approval, and payout timing vary.
Estimate-to-Invoice Conversion
Convert approved estimates to invoices with one click. All line items, pricing, and customer info carry over.
Labor Time Integration
Pull tracked labor hours directly into invoice line items. Timer data from the job populates hours and rates automatically.
Email & SMS Delivery
Send invoices via email or text message. Customers get a clean, professional invoice with a one-tap payment link.
Payment Tracking Dashboard
See paid, unpaid, and overdue invoices at a glance. Know exactly where your receivables stand at any moment.
How Plumbing Invoicing Works
Finish the Job
Your tech completes the repair, installation, or service call at the customer's property.
Create the Invoice
Open Pocket Boss on your phone. Add line items for labor, parts, and materials — or pull them from the estimate.
Send with Payment Link
Tap send. The customer gets an email or text with your professional invoice and a secure payment link.
Track Payment
The customer can use an eligible payment method and PocketBoss records the resulting status. Payout timing depends on Stripe, the method, bank, and account review.
Purpose-Built Invoicing vs Generic Accounting
QuickBooks is accounting software. Pocket Boss is contractor software that includes invoicing built for how plumbers actually work.
| Feature | Pocket Boss | QuickBooks / FreshBooks |
|---|---|---|
| Monthly Price | From $19.99 | Typically higher |
| Mobile Invoice Creation | Full support | Verify current plan |
| Payment Links via SMS | Included | Not available |
| Estimate-to-Invoice | One click | Manual copy |
| Labor Time Integration | Built in | Third-party add-on |
| Customer Portal | Included | Higher tiers only |
| Scheduling + CRM | Included | Separate tools |
| Included users by plan | Solo: 1 user; Essentials: up to 5; Pro: up to 10; Boss: up to 25 | Verify current vendor plan |
Frequently Asked Questions
What is plumbing invoicing software?
Plumbing invoicing software lets you create, send, and track invoices for plumbing jobs. It replaces handwritten invoices and spreadsheets with digital invoices and eligible online payment options; customer action and payout timing still vary.
Can I create invoices from the job site?
Yes. Pocket Boss is fully mobile-responsive. Your plumbers can build and send invoices from their phone or tablet the moment a job is finished — no waiting until they get back to the office.
How do customers pay their plumbing invoices?
Customers receive an email or text with a payment link. They click it, enter their card info, and pay instantly. You can accept credit cards, debit cards, and ACH payments. Funds go directly to your Stripe-connected account.
Can I convert estimates to invoices?
Yes — one click converts an approved estimate into an invoice. All line items, pricing, labor hours, and customer details carry over automatically. No re-entering data.
Does it track which invoices are unpaid?
Yes. Your invoice dashboard shows paid, unpaid, and overdue invoices at a glance. You can filter, search, and sort to quickly see who owes you money and follow up.
Can I send payment reminders automatically?
Yes. Send payment link reminders via email or SMS to customers with outstanding invoices. The payment link takes them directly to a secure checkout page.
How much does plumbing invoicing software cost?
Pocket Boss plans run from $19.99/month (Solo, one user) to $99.99/month (Boss, up to 25 users). Invoicing, estimating, scheduling, CRM, and inventory are all included. Alternatives like QuickBooks or Housecall Pro typically cost more, and many charge per user.
Can I add labor time tracking to invoices?
Yes. Built-in job timers let techs track labor hours on each appointment. When creating the invoice, pull in tracked time as a labor line item — hours and rate calculated automatically.
Does it generate PDF invoices?
Yes. Every invoice can be downloaded as a professional PDF with your business name, line items, totals, and payment status. Great for record-keeping and customers who want paper copies.
Can I track invoice payments for my plumbing business taxes?
Yes. All payment data is stored and searchable. Filter by date range, customer, or payment status to pull reports for your accountant at tax time.
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Stop Chasing Payments
Invoice from the job site, send eligible payment links, and keep the invoice balance current.
From $19.99/month • Seats from one user (Solo) to 25 (Boss) • No contracts • Cancel anytime